Top 5 Best Event Planners in New Zealand

In New Zealand, there are so many event planners. Are you preparing for an event in New Zealand? New Zealand is the perfect place to celebrate any event. Our professional advice and recommendations will help you to have all the resources needed to plan a memorable event. But finding the right one is a difficult task for everyone. Event planner helps to arrange the event. At an event, if you hire a professional event planner then you feel comfortable on event day. Because they provide every type of help in arranging the event. Let us guide you through the process and make your stay in NZ a memorable experience. 

If you feel it is difficult to find an event planner then this is a good guide just for you. The main aim of this blog is to provide a guide about event planning. This guide contains all the information required to ensure your event’s success. This article shall consist of top 5 reviews of event planners in New Zealand. How much is the cost of event planning in New Zealand? However, there are also the most important questions about event planning. 

What is an Event Planner?

A planner is a professional who organises and executes a variety of events, from small gatherings and conferences to weddings and large-scale conferences. They are responsible for ensuring that all aspects of an event are meticulously planned, and executed flawlessly to provide attendees with a memorable experience. They work closely with their clients to fully understand their requirements, budget, and objectives. Then, they use their experience to make their visions a reality. An event planner can be involved in organising parties, exhibitions, concerts or anything that involves large numbers of people coming together for work or to enjoy.

Responsibility of Event Planners

Event planners are responsible for a wide range of tasks. 

• The event planner is responsible for choosing and booking venues. 

• They manage logistics, such as transportation and accommodation. 

• Event planner coordinating with suppliers and vendors, overseeing decorations and themes at events.

• Event planner creating timelines and managing budgets. 

• They also help with marketing and promotion efforts in order to draw attendees and maintain effective communication during and after an event. 

• Event planners are vital to the success of any event. They have excellent organisational skills, a keen eye for detail, and a creative mind.

• Event planners evaluate the event after it has taken place to determine its success, collect feedback from attendees and clients, and identify any areas that need improvement. Also, they handle tasks after the event such as finalising payments to vendors and providing an in-depth report on the event.

List of Top 5 Event Planners in New Zealand

Different Types of Event Planners

There are many paths that planning professionals can take in the world of event-planning. To specialise in planning specific events, you need a lot of industry experience. Some planners decide to concentrate on one area, to develop their skills and build their credentials.

Event planners can specialise in a variety of areas, including:

• Private event planning

• Weddings

• Meetings, seminars and retreats for corporate meetings

• Large Conferences

• SMERF (Social, Military, Educational, Religious, Fraternal)

• Fundraising for non-profit organisations

• Government Meetings and Events

For example, planning meetings and events for federal groups or government contractors requires a completely different set of skills than planning destination weddings. Many planners choose to specialise in a particular aspect of the event industry or a certain category.

How did we choose the top event planners in New Zealand?

Before selecting the event planner, you need to see this feature in your event planners. Like communication skills, experience, creativity, and knowledge of relevant things. The event planners were evaluated based on these criteria.

1: Excellent communication skills

Communication is important, because a successful planner of an event should be able negotiate the best price for services and supplies. They should also be able resolve issues with vendors and stakeholders. A successful event planner must be able to communicate with a variety of stakeholders such as clients and vendors. They must be able to express themselves clearly and listen to others’ opinions.

2: Organisation

An Event Planner should be able to manage many tasks and deadlines. They should be able to prioritize tasks, assign duties and adhere to a timeline.

3: Creativity

Good planners of events should have the ability to think out of the box. They must be creative and innovative. They must also think of innovative ways to engage and entertain event attendees.

4: Expertise

Seek out an event planner with similar experience and accomplishments.

5: Evaluation of reputation

To assess the reliability and reputation of an event planner. Online, you can find testimonials, reviews and references.

6: Budget

Confirm that the event planner will work within your budget and still produce great results by discussing it with them in advance.

7: Knowledge about relevant laws and regulations

An Event Planner should be familiar with the rules and regulations that govern events. They must ensure that the event adheres with all safety regulations, legal guidelines and liquor licensing laws.

8: The Right Way to Go

Choose an event coordinator that listens to you and your concerns and communicates clearly. It is important to have effective communication with your partners.

How does one become an event planner?

You can make your passion for events and hospitality into a career. You can start the career you want by following these steps:

1: Develop your skills

Find out what skills you need to improve or which areas of your expertise require improvement. Sign up for classes, attend training courses and speak to other event planners. Work with event planners who are experienced to learn how they work.

2: Create a resume that includes event-related experiences

What is your experience in event planning? Many other careers, such as account management, restaurant, hotel, executive assistant, etc., will help you in your event planning career. Determine which of your past employment experiences can help you in your event-planning journey.

3: Create a portfolio

Make an event planning portfolio to highlight your relevant experience. Bring your portfolio to events such as client meetings, networking events and event planning trade shows. To boost your credibility, collect and share testimonials of satisfied clients. Create a professional website that showcases your work and customer feedback.

4: Build your reputation

A strong online reputation and in your local community can lead you to more client recommendations, event bookings and other business opportunities. Introduce yourself to local businesses, inform them about your company, and determine their event requirements. Plan community and local events to show potential clients what you can offer.

5: Find your niche

What are your favourite parts of the industry? You may discover that as your career progresses, you are passionate about a particular sector of the industry.

Final Thoughts

In New Zealand, Working with an event planner can make organising large events such as weddings, and birthdays. A professional event planner will help you achieve your vision, and ensure that your event is successful. Whether you require help with choosing decorations, organising vendors or handling logistics. Igracelite is a stage lighting company. It helps people to arrange lighting in functions like wedding, birthday, and private parties. Why you select Igracelite? Professional staff members and experience is more than 14 years. High quality product at competitive price. We offer a lot of products like Led Par Light, Led Dance Floor, Cold Spark Machine, and so many.

Grab a cup of tea and start to read this professional guide. Grace Stage Lighting is ready to help you. They provide help in choosing designs and managing operations. We are dedicated to offering specialized lighting solutions that elevate the mood of your event. Choose Grace Stage Lighting for your memorable day.

If you have any questions related to event planners then ask your question. I will try to respond as soon as possible. However, if your friend needs this guide then share this blog with your friends. 

What do event planners do?

Event planners are the architects behind events, transforming visions into reality. They handle everything from conceptualization to execution, ensuring each event is tailored to their client's desires. Whether it's a corporate conference, a lavish wedding, or an intimate gathering, event planners meticulously organize every detail, from venue selection to vendor coordination, to create memorable experiences. Their role is central to not just meeting, but exceeding expectations, making every occasion unique and special.

How do event planners make money?

Event planners generate income through various models, including flat fees, hourly rates, and commissions. They might charge a percentage of the total event cost, ensuring their services align with both the scale and budget of the event. This flexibility allows event planners to cater to a wide range of clients, from individuals planning personal celebrations to corporations organizing large-scale events, making their role indispensable in the event industry.

Can event planners make six figures?

Yes, achieving a six-figure income as an event planner is possible, especially for those who establish a strong brand and reputation in the industry. High-earning event planners often specialize in luxury events or corporate functions, leveraging their expertise and network to secure high-profile clients. Success at this level requires not just skill in event planningbut also acumen in business development and client relations.

Is Event Planning hard?

Event planning is a challenging yet rewarding profession. It demands a blend of creativity, organization, and adaptability, with planners often navigating tight deadlines and complex logistics. The satisfaction of bringing a client's vision to life and witnessing the joy of attendees provides a unique sense of accomplishment, making the challenges worthwhile.

Why do event planners fail?

Event planners may struggle due to inadequate experience, poor financial management, or insufficient marketing. Failure to meet client expectations or to adapt to the dynamic nature of event planning can also lead to challenges. Continuous learning and strategic planning are key to overcoming these hurdles and achieving success in the field.

Is event planner a stressful job?

Event planning is recognized as one of the more stressful professions due to its fast-paced nature and the high expectations involved. However, many planners thrive under this pressure, finding joy in the dynamic environment and the satisfaction of a successful event. Effective stress management and a passion for creating memorable experiences can make event planning a fulfilling career.

What skills are required to be an event planner?

Successful event planners possess a diverse skill set, including strong organizational abilities, keen attention to detail, and excellent communication skills. Creativity, problem-solving, and the ability to manage budgets and negotiate with vendors are also essential. These skills enable planners to navigate the complexities of event planning, ensuring each event is a standout success.

What is the hardest part of event planning?

One of the most challenging aspects of event planning is managing the unexpected. This can include last-minute changes, budget issues, and logistical hurdles. The ability to remain calm and find quick, effective solutions is crucial for overcoming these challenges and ensuring the event's success.

Is an event planner a real job?

Absolutely, event planning is a recognized and respected profession that plays a crucial role in the execution of a wide variety of events. From intimate gatherings to grand celebrations, event planners bring expertise and dedication to their work, ensuring each event is a memorable one.

What are the 7 stages of event planning?

The seven stages of event planning include goal setting, planning, venue selection, vendor coordination, event promotion, on-site management, and post-event evaluation. Each stage is critical to the event's success, requiring meticulous attention to detail and seamless execution.

How many hours does it take to plan an event?

The time required to plan an event varies widely, depending on its size and complexity. Smaller events may need dozens of hours of planning, while larger, more intricate events can demand hundreds of hours spread over several months.

What is the typical day in the life of an event planner?

A typical day for an event planner is dynamic and varied, involving client meetings, venue visits, coordination with vendors, and creative planning sessions. No two days are the same, reflecting the vibrant and ever-changing nature of the event planning industry.

How do I start my own event planning business?

Starting an event planning business requires a blend of industry experience, business savvy, and networking skills. Key steps include gaining practical experience, building a professional network, creating a business plan, and effectively marketing your services to attract clients.

How many events does an event planner do a year?

The number of events managed by an event planner in a year can vary greatly. Some may focus on a few large-scale, high-profile events, while others might handle a larger number of smaller events. This depends on the planner's capacity, the event's scale, and the level of detail required.

How competitive is event planning?

The event planning industry is highly competitive, with numerous talented individuals and companies vying for clients. Success in this field requires distinguishing oneself through exceptional service, unique event concepts, and a robust network of clients and vendors. Building a strong portfolio and garnering positive client testimonials are key to thriving in this vibrant industry.